What is focus time? (5 ways on how to achieve more!)

What is focus time

Every one of us has 24 hours in a day. Why do some people achieve more results than others? As a manager in a software business, there are so many different aspects that I must keep my eye on. Project management, team management, client relationships and some more technical aspects. To deliver a project on time and with quality, I must divide my teams time and my time. So what is focus time?

Focus Time is a simple time-management technique that can change your life. The technique, when set up and implemented, requires you and your team members to work several defined short intervals. Outside of that time, you can attend to the clutter (emails, social media and other distractions).

Why do you need focus time?

Being able to focus on one thing for a well-defined period produces better work. It also helps get the work done quicker. With less noise, you also tend to have less stress and worry. If your mind is in a stress-free environment your creativity booms.

To be focused means you need to have goals and objectives defined. Once you know where you are going you can organise your time around achieving the goal is short, focused bursts.

How to get more Focus Time

In a complex work environment like today’s, each person must wear many hats each day. To find the time to focus can be a challenge. Here are some techniques I use myself and for my team. Later, I will show you a tool, RescueTime, that shows you where you spend your time, how much and for what periods of time.

1) Improve Self Belief

You need to believe in your own ability to follow through on a schedule. Focus becomes a lot easier when you can manage up and down and know the urgency at the moment. Most urgent tasks are not important and can wait for later. You need to believe in your ability to make the right call.

2) Get Rest

Not getting the right amount of sleep for you can lead to impaired cognitive ability. To set yourself up for success, make sure you get 7-8 hours of sleep each night.

3) Set Daily and Weekly Goals (Get accountability)

As a manager, setting the tone of what is important for the day or week will help your team to get their focus dedicated to the right tasks. By communicating and providing the schedule, it’s clear what needs to happen. There will be urgent issues that arise during the day and can derail a schedule. Working together and continually defining the focus will keep you on track.

4) Schedule in advance and with set focus periods

Once the goals and objectives are defined, it’s up to you to focus your own time. Getclockwise defines it like this.

Swerve, Stack and Schedule.

  • Swerve: Learn how to ignore people: Delay your response to incoming messages. Rather have a focus time for that. It will allow you to be more thoughtful in your response and reduce the back and forth of emails.
  • Stack – Schedule your meetings back-to-back in your calendar: First thing before you start your workweek, re-arrange events to maximize your (and your team’s) productivity. Try to create more meeting zones so that you have larger chunks of time to dedicate real work focus time.
  • Schedule – Block off Focus Time on your calendar: Once you have the blocks in place, you and your team can look at the week’s goals. Place the focus blocks in your calendars’ and stick to them. Protect your focus time.

To add to this, make sure your focus time is at your peak performance times. If you are sharper in the morning, make sure your plan pushes more focus time here.

5) Declutter your space

I don’t know about you, but I work better when my workspace is clean. Sometimes I find myself cleaning up my space before getting to the focus time. Everyone’s circumstances and preferences are different, so you need to figure this out. For example, if you work at home and it’s too busy to focus, think about going out for periods of time. Have a look at this blog post on how to declutter your brain.

Rescue Time

Rescue Time is an Automatic time-tracking and distraction blocking tool you can run on your PC all day long. RescueTime shows you exactly how long you spend on apps and sites down to the minute.

Find out more and use the free version. Upgrade to premium for 14 days free.



  • See exactly where your time goes.
  • “Turn off” distractions like social media and news.
  • Stay focused on goals all day long.
  • Keep track of time spent in meetings and calls with one-click.

Summing it up

Focus time can help you and your team achieve your goals. With more time dedicated to the right tasks, you should see more quality work. Your team will also feel less stress and learn skills to manage time more effectively.

So now that you know what focus time is, it’s up to you to find the time.

Are you ready to Launch into the Digital Space?

Daily Method of Operation – Simple and Fun

Daily Method Of Operation

What is a daily method of operation, and why do it?

Your daily method of operation is your daily plan to help you succeed in your business. It outlines the tasks you need to do each day to succeed. Whether you like them or not!

Benjamin Franklin once said:

If you fail to plan, you are planning to fail.

Planning ranges from long term to short term. This blog focuses on your daily steps, especially if you are starting and have no money.

Daily method of operation in affiliate marketing.

In any business, no matter how good you are or how good the product is, you need exposure to make money. The adage of time vs money comes in to play here. If you have money, you can pay for marketing and advertising. But if you do not, you will need to spend daily time on marketing. If you have ever been in sales or marketing, you know that consistency is the key to building steady business over time. Consistency at the right activities that is!

For my affiliate marketing business, there are 3 ways to gain exposure:

  • Paid for traffic (Social media advertising)
  • Organic growth (SEO, takes time to build income)
  • Online Networking (make money now)

All need DMO.

I play in the last 2 categories because I do not want to spend money on marketing and advertising yet. Organic growth through blogging will drive traffic to my site over time. But if I want to make money now, I need to talk to people! All business is conversation anyway.

Why follow a daily method of operation?

Following a daily method of operation forces you to track what you are doing daily. If the business is not coming in, you can look back at what you have been doing. You will notice what is working and what is not. Tweak the plan and keep at it. Once you are in a groove, you will start to see the benefit. But always remember to start; the DMO does NOT have to be perfect from day 1.

If you feel you struggle to get started, read this blog on Perfection Paralysis.

What things do I track in my Daily Method Of Operation (Example)

By way of example, I am going to share my current daily method of operation. Through previous work done, I know I will find my average customer on Facebook. So, I focus my time here.

What things do I do to bring awareness to me and my product?

Facebook Story

Here, I share a photo from my day, or an interesting quote or comment. Like most of the items below, it shows friends my human side. It helps to grow trust within my friend circles.

Facebook Friends Post and Story Comments

In this item, I read my friend’s posts, and if I can I comment. If I can’t, I’ll share an emoji. This helps to build relationships with my current set of friends.

Facebook Friends Birthdays

A great way to catch up with old friends and colleagues is to wish them a Happy Birthday on Facebook. Sometimes a voice message goes a long way. I do it the day after because everyone does it on that day. It’s a good way to start a conversation. And all business is a conversation.

Facebook Group participation

Join new Facebook groups in areas/hobbies you enjoy. Participate and add value. For example, I am an Aston Villa Football fan. I am on groups and chat with other fans about the game on the weekend. These can lead to friendships and even business relationships if done in the right way.

Facebook Gratitude Post

No one likes a grinch…sure, we all have bad days, don’t let everyone know about it on Facebook. Rather do a post about the thing that is good in your life. This will attract a positive reaction from your friends (market)

Facebook Participation Post

At the end of the day, I like to pose a question. It can be about anything! It’s to get comments and see who’s active and wanting to talk.

Facebook, Add New Connections

If you do not add new people to your friends, eventually you’ll run out of people to talk to. So, build new relationships each day. Add people you have things in common with. (Even if it’s simply friends in common)

Facebook, Chat to Friends

Start are least 10 conversations a day. I use the LORD approach to assist me in conversation. The formula allows me to get conversations started. Chat about Location, Occupation, Recreation, and Dreams. Listen to them. If you see an opportunity, let them know what your business does.

Phone your new prospects

From my conversations, I might share my business with others. I get emails and phone numbers. Do the hard things no one else does. Connect via voice! Ask them if they have questions, and simply listen to them.


Business hardly ever happens in one sitting. It can take up to 5 exposures for a prospect to feel comfortable. Only when you have trust and rapport will the business follow. Have a system to remember who to follow up with, and when.


Finally, to build the business to a point where I do less of the one-on-one marketing. I blog 2-3 times a week to generate traffic to my site. This part done over time consistently will start to build a steady stream of traffic to my business.

My Daily method of operation template

This is my template I follow each day. It is a simple excel sheet that I print out each day and track my progress. If the money is not coming in, I look at what I have been doing and tweak.


Although I have talked about how I do this for my business, it can be applied to anything.

I have touched on a lot in the blog. There are probably another 10 articles I can write just from this one. Let me know in the comment below what you want to hear more of.

In the meantime, start with anything consistently, and build on it.

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